Prioritization Process

//Prioritization Process
Prioritization Process2018-02-28T16:38:20-05:00

Prioritization Process

OKI receives a sub-allocation of federal Surface Transportation Program (STP) funds and has the authority and responsibility as the MPO to allocate these to transportation projects in the region. The OKI Board of Directors has established the following process for soliciting, reviewing and ranking highway, transit, bike/ped and non-highway freight projects funded with OKI-allocated STP funds. Transportation Alternatives applications follow a separate procedure developed for these projects. The Prioritization Subcommittee, a subcommittee of the OKI Intermodal Coordinating Committee (ICC), reviews and revises the scoring process for STP applications on an “as needed” basis.

1. Establish a project solicitation period based on a TIP/STIP development schedule responsive to the needs of local and state transportation agencies.

2. Advertise the project solicitation period via the OKI website, flyers, etc.

3. Hold a workshop for prospective applicants to inform them of the application process, deadlines and scoring procedures developed by the OKI Prioritization Subcommittee.

4. Accept completed applications until the advertised deadline. At this point, the project request is fixed—no changes in cost, scope or other aspect will be allowed. The only exception to this requirement will be if non-OKI funding becomes available to the applicant and the requested amount of OKI funding can be reduced.

5. Hold Priority Subcommittee Review Meetings. These meetings allow for discussion of individual highway and transit projects by the subcommittee and the eventual ranking of projects funded with OKI-allocated funds. The ranking of projects is based on the ICC adopted scoring process shown later in this document.

Project Conditions

The following funding limitations will be applied to each project requesting OKI STP funding.

1. Maximum funding will be awarded at the amount shown on each application or as determined by the OKI Board of Directors. Applicants should make sure their request is sufficient to cover the cost of the activities shown in their application.

2. Eligible Phases

Ohio: Preliminary Engineering–Right-of-Way Services (PE-RWS), Right-of-Way (ROW), Utilities (U) and Construction (CON) phases are eligible for funding. Preliminary engineering (not associated with PE-RWS), environmental and contract plans are the responsibility of the applicant.

Kentucky: Preliminary Engineering (PE and PE-RWS), Design, Right-of-Way (ROW), Utilities (U) and Construction (CON) phases are eligible for funding.

3. Applicants who receive funding through OKI should work closely with OKI and the district office on a coordinated schedule. Strict adherence to schedule milestones is a fundamental requirement. PE-RWS funds may be used for limited right-of-way services (such as title searches, appraisals and appraisal reviews) prior to approval of the environmental document with approval from the OKI TIP Manager.

4. The standard local match requirement for OKI allocated federal funds is 20%. Applicants may commit a higher percentage to gain additional scoring as shown in the Planning Factors section of the adopted scoring process.

5. Applicants must provide a certified or otherwise official cost estimate for each project request.

6. The following scope limitations will apply to each project request:

  • Each applicant is limited to a total of two project applications requesting STP funds. If an applicant is making an application on behalf of another entity, that application will not count towards the total number of applications allowed. For example, if a county makes an application on behalf of a township, which is ineligible to apply directly to ODOT, that application will not count towards the county’s total applications allowed.

ï Total funding request per Ohio application cannot exceed $6,000,000 for STP funds (the cap). Total funding request per Kentucky application cannot exceed $5,000,000 for SNK funds (the cap). Once a project has been funded by OKI, the applicant may not request funds for the same project in excess of the cap in the future. In addition, if a project slips from its original programmed year, the project may not request additional funds for the same project. Larger projects may initially be broken into different segments for funding purposes provided there is logical termini/independent utility; if one segment slips past its originally programmed year, that segment may not request additional funds. However, if another segment of the project is on schedule, that segment may request additional funds up to the cap. The total project funding for a single application is capped at the approved amount of the application. The OKI TIP Manager may approve requests for additional funding up to 10%.  Additional funds are subject to fund balances and normal OKI procedures for amending and modifying the TIP.

ïProjects must be located within the OKI urbanized boundary. OKI has historically not funded projects outside the urbanized area since other funding sources, such as the County Engineers Association of Ohio, are available.

Performance-Based Planning and Programming

The OKI Project Prioritization Process continues to address the eight Planning Factors identified in USC 23 CFR 134 Metropolitan Planning and responds to the MAP-21 and FAST Act requirements for performance-based planning and programming.  To the extent practical, the OKI process includes metrics that allow for assessment of the progress towards achieving measurable progress towards targets for safety, pavement and bridge condition, travel time reliability, freight reliability, traffic congestion, mobile source emissions reductions and transit asset management.